Meet Management
The Sisters Recommended Competitive Cheer Meet Check List

Suggested Steps:

1. Check Availability of Site
  • Confirm that the site has adequate mats available
  • Confirm you have a warm up area for teams attending
2. Set Date
  • Make sure to give teams time
3. Contract Officials
  • Find a list of Competitive Cheer officials with the MHSAA or MCJA. 
  • Make sure the officials are certified through the MHSAA
  • Confirm that they are available for the date.
  • Send out contracts.
4. Send in competition date to the CCCAM website and the MICheer site to                 publicize your competition.
  • YOu may want to personally contact teams that you would like to have at your competition
5.Send out contracts to schools that will be attending.

Preparing for the meet:

1.Send out information packets to the attending teams  
Enclose:
  • List of teams attending
  • Check in time and location
  • Warm up times and location(s)
  • Coaches Meeting info
  • Order of competition
  • Officials
  • Start times
  • Cost of meet
  • Concessions information
  • T-Shirt sales information

2.Prepare folders for officials and coaches
Coaches folders should contain:
  • Order of competition
  • Warm up times and location(s)
  • Map of facility
  • Coaches Meeting information
  • Awards information
  • Any important meet information

Officials folders should contain:
  • Score sheets for each round
  • Order of competition
  • Round One jumps
  • Round Two descriptions for each team
  • Round Three Descriptions for each team

3.Necessary meet equipment set up & personnel:
  • Panel Judges table, chairs, and pencils
  • Announcer and chair for announcer at panel table
  • Safety Judges table, chairs, and pencils
  • Timer and a chair at the safety table for the timer
  • Scoring table and 3-5 people to work the table
              *Have a double check system on all scores to prevent errors
  • Power Point presentation for scores on the wall (not required, but cool)
  • Score folder table for coaches
*Make sure you have folders made up in advance for each team
*When the score table workers are done adding up scores they should                 place the score sheets on the table for coaches
  • Poster Board with scores on the wall for fans to see
  • Tables for Admissions
              *Have an order of competition for people entering
              *Hand stamp for re-entry
              *A print out of the spectator's entry fee
              *Cash box
  • Concessions

Meet Day

Make sure you have all of you workers
  • Admissions
  • Runners from panel to score table
  • Officials: 3 panels, 2 safety (double if running two panels for a larger meet)
  • Announcer. Make sure microphone is set up and working.
  • Score table 3-5 workers
  • Concessions workers (nice if they can rotate - Varsity, JV, Frosh - so parents don't miss their daughters competing)
  • Registration table workers
  • Timer
  • Meet Manager (NOT THE COACH! You will have enough to do)
  • Someone to sing or song ready for National Anthem-make sure to test it prior to meet
  • Someone to prepare and set up food and pop/water for officials/coaches
  • Someone to arrange bowls of candy/mints on the panel and safety judges table (again, not required but it is a nice touch)

Last few details:
  • Have mats out in the warm up area ready for teams
  • Have main mat set up and taped down. Make sure it is centered and the panel table is centered to it.
  • Have poster board up in hall  for fans to see scores between rounds
  • Have a print for the announcer of what to say and the order of teams for each round.
  • Have signs up for teams on locker rooms. Have these assigned in advance.
  • Have signs for concessions, admissions, and t-shirt sales made in advance.
  • Have an officials/coaches room set up with officials' paperwork ready in the folders. Can be two separate rooms if space permits.
  • Have food and pop/water set up for the officials/coaches.
  • Have folders with information ready for coaches and have them available at a registration table when teams check in.

Meet Manager Tips.
  • Make sure you get as much done in advance as possible
  • Get great people to work with you to make this a positive experience
  • Table cloth (plastic is fine) on judges tables and score table is a nice touch
  • A trophy for the winner of each division is a nice touch
  • Call in scores to MICheer and to your local newspaper at the end of the competition
  • Have workers all wearing the t-shirt you are selling or specific school shirts so that coaches, fans, parents know who to go to for questions.

As always, feel free to email us if you have any questions or need advice on  hosting a successful competiton.